Hiring A Mavtemp

A position must be created for your department in UTShare following the regular EForm process.

• Use Job Code 19006 when creating your position
• Default name is Administrative Assistant I – Hourly. Rename the position to Administrative Assistant - MavTemp

Once the position and funding are approved, continue to Step 2

NOTE: This only needs to be completed one time. Once you have a temp position created in your department, you can move a temp in and out of this position as needed.

UTA hiring managers and departments can place a request for a MavTemp by submitting the MavTemp Request Form online.

Once your request has been submitted, a MavTemp Recruiter will process your request and reach out to available MavTemp employees. This process typically takes 24 - 48 hours to complete.

A MavTemp Recruiter will reach out to you to start the candidate selection process. There are two options for selecting a candidate:

• A MavTemp recruiter will select a qualified candidate for immediate placement
• Hiring managers can work with a recruiter to setup interviews with selected qualified candidates.

Prior to joining the MavTemp Program, all qualified MavTemp employees will have completed basic training requirements. Basic training allows all MavTemps to obtain Security Level II access in UTShare and includes the following:

• Access to their UTA employee email
• Completion of onboarding module in UT Share
• Create Requisitions (Mav eShop)
• Payment Vouchers
• Travel & Expense (Concur)
• TCP for Employees
• UT Share Fundamentals
• Payment Works
• Business of Buying at UTA
• Compliance training may or may not be completed before starting an assignment

The basic training listed above allows MavTemp employees to obtain basic level system access to complete administrative tasks, but some may require additional one-on-one or assignment training once placed on assignment. This will be the responsibility of the department to determine the necessary additional training needed to succeed.

If a department requires additional training, please contact Knowledge Services for training information.  Below is a list of additional trainings that can be coordinated through Knowledge Services

Any department specific training that is not available through Knowledge Services, will need to be conducted while on assignment within the department.

If NO ADDITIONAL training is needed, please proceed to Step 5

You will be notified once your MavTemp is ready to start via email. Once you receive this email, you will need to:

• TRANSFER

  Submit an Eform to transfer the MavTemp into your new position.

  Transfer within Institution Instructions

• PRE-ARRIVAL Prepare for your MavTemps arrival. It is important to make your MavTemp feel welcome and set them up for success in their temp role, below is a checklist of some recommendations.

  MavTemp Onboarding Checklist

• TIMEKEEPING The hiring department is responsible for managing the approval of all time and attendance records. This ensures that the MavTemp is paid correctly and on time.

  TCP Manager Training Guide

• DEPARTMENT TRAINING The hiring department is responsible for any additional department specific training on systems, policies, procedures, etc. Knowledge Services has additional training options.

  View additional training