Advisors need to gain permission to access Inspire for Advisors. To obtain access the supervisor will need to email [email protected]. The email must include the email address and ID number for the employee that needs access.
Civitas IFA Website
WHAT IS Civitas?
Welcome the suite of tools – Supporting Success Across UTA!
Civitas is UTA’s all-in-one Student Success platform designed to help students, staff, and faculty stay informed, organized, and connected. Whether you're assisting students plan their academic journey, advising students, or coordinating support across departments, Civitas gives you the tools to make smarter decisions and work together more effectively. It’s all about making success easier for everyone in the Maverick community.
Civitas Suite of Tools for Advisors include:
MavInspire is a student success and advising platform designed to enhance student outcomes through data-informed decision-making and coordinated support.
Key Features of Civitas Inspire
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Predictive Analytics for Advising: Inspire integrates predictive analytics to identify students who may be at risk of failing or graduating. This allows advisors to proactively intervene with targeted support strategies.
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Holistic Student Profiles: The platform aggregates data from various sources, including academic performance, engagement, and financial information, to create comprehensive student profiles. This enables advisors to have a complete view of each student's situation.vectorlens.com
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Integrated Case Management: Inspire offers tools for case management, allowing advisors to track interactions, set reminders, and coordinate with other support services across the institution.PR Newswire
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Collaboration Across Departments: The platform facilitates collaboration among different departments, such as academic advising, student engagement, and career services, ensuring that all stakeholders are aligned in supporting student success.
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Actionable Insights: Inspire provides actionable insights and recommendations based on data analysis, helping advisors make informed decisions and prioritize interventions effectively.
MavPlanner and MavScheduler are comprehensive solutions designed to enhance the degree planning process and scheduling experience for students, promoting academic success and operational efficiency.
Key Features
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Personalized Schedule Creation: In MavScheduler, students can input their personal commitments, such as work hours, commute times, and extracurricular activities, to generate customized class schedules that fit their individual needs.
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Automated Schedule Generation: The tool automatically generates optimal class schedules based on students' academic plans and personal preferences, reducing conflicts and enhancing the registration experience.
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Integration with Academic Plans: MavPlanner integrates with students' academic plans, ensuring that the generated schedules align with their degree requirements and progress.
Accessing the tools is as easy as logging into Myapps and selecting the correct tile.
Once you log into Civitas IFA you will see the information below.
On this page, you will see general persistence information for ALL students. It is recommended to use the advanced filter tool to narrow dow the student population.
Steps on how to use the advanced filter tool is below.
1. Click on Advanced Filters.
2. Once selected, you will be able to narrow down your search by the available categories. You can select and apply as many filters as you would like. In the example below, you will see the college filter selected.
Reminder: You can add as many filters as you would like and then press the " Apply Filters" button.
3. Once you have applied all necessary filters, you will see a list of students that fall into the guidelines you set. The example below is set for College of Business students.
Reminder: You can continue to filter your results as needed. Advisors can use this tool to reach out to those with very low or low persistence levels.
4. As an advisor, you have the option of emailing the selected students straight from Civitas or exporting your student list to a csv file.
IFA provides valuable information regarding students, not just their persistence prediction. This section will go over individual student information.
1. Once logged into IFA, you will see the student search option at the top of the page as shown below.
Note: You can search by student ID number along with student name.
2. Once you have found the student you are looking for, you will see the following screen.
Information Available By Section:
Student Information
- Cumulative GPA
- Term GPA (when applicable)
- Student level
- Plan
- Program
Enrollment
- Shows next available semester and how many classes the student is enrolled into.
Persistence Change
- Shows any updates to persistence and how long ago the change happened.
Persistence Probability
- Shows current persistence level
Inspiration
- Shows positive indicators that influence the students persistence
Intervention
- Shows negative indicators that influence the students persistence
Academic Background
- Shows:
* Total earned credits
* Transfer credits
* Course retakes
* Course withdrawals
Courses
- Includes current enrolled courses, the current grade compared to the average grade in the course, the faculty member teaching the class, and the students daily canvas log in compared to the class average.
Note: The current grade compared to class average can help guide deeper discussions on student performance. You can also use the drop down menu to show a full course history. Final grades will be added to course history once officially posted through the Office of the Registrar.
Nudges to students during key points of the semester serve as reminders and sources of encouragement. Purposeful, consistent academic advisor communication is critical in increasing student success and creating a culture of completion. Inspire for Advisors is a powerful resource, allowing academic advisors to stay engaged with their students, not only at key moments, but throughout the entire semester.
Who: Very Low, Low Persistence
Subject: Resources for Success
Hi student’s first name,
I just wanted to check in with your progress this semester. It’s not too late to work on improving your grades, and there are many resources available to help you. Here are some tips for improving your grades:
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Talk to your instructor.
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Take advantage of academic success coaching.
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Schedule an appointment to talk to an advisor.
As always, if you need anything, please let us know.
Thanks,
Advisor or department email signature
Subject: I’d Love to Hear from You!
Dear student’s first name,
Welcome to UTA! I am sure your first few weeks have been busy! I know that this can be an exciting yet challenging time as you and our other students learn to navigate through a new environment. You’re at UTA for a reason. It is time to remind yourself of the goals you set for yourself before you came to college. If you are interested in talking more about them, I would be happy to meet with you to discuss them. Please schedule a meeting with me by clicking here (include appointment link).
With Maverick Pride.
Advisor Signature
Who: High, Very High Persistence
Subject: Keep Up the Good Work!
Hi student’s first name,
Can you believe we are halfway through the semester? You are doing great and I want to encourage you to continue working hard. There are plenty of resources available on campus that can assist you with your continued success. You can find a few suggestions below.
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Talk to your instructor.
Thanks,
Advisor or department email signature
Who: All Students
Subject: Don’t Miss Out on the Classes You Want!
It is time to register for the (enter term(s)! Open registration begins on (enter date). Take a moment now to check your enrollment date (link registration timetable) and begin adding classes to your MavPlanner. If you still have an advising hold, make sure to schedule an appointment with your advisor (enter proper appointment link).
With Maverick Pride,
Advisors Signature