Tenure and Promotion

Tenure and Promotion

We schedule T&P workshops as regular meetings and training sessions for each faculty cohort in the tenure or promotion process, starting at the end of spring and continuing throughout the summer. For the full list of dates and times, please visit the Watermark/Digital Measures Training Sessions and Workshops page.

Each spring, we also offer a T&P Nuts and Bolts session for chairs and admins who will support their faculty in the process. 

Before beginning the process of preparing the Tenure and Promotion or Promotion Dossier, candidates should review the guidelines for promotion and tenure and the Content and Format of Documentation for Candidates for Promotion and Tenure, which details the materials that must be included in the dossier.

For details governing the promotion and tenure process and the submitted materials, please refer to the Handbook of Operating Procedures AA-FPT-PO1.

The tenure and promotion process this year is being conducted through Watermark/Digital Measures. The information that is gathered for the T&P dossier will be drawn from the faculty member’s profile in W/DM. Faculty need to enter their information into W/DM, verify it is correct, and notify us of any errors. Please contact dmhelp@uta.edu if you need assistance with W/DM.

The Vice Provost for Faculty Success, Minerva Cordero (cordero@uta.edu), guides the entire T&P process, so you may contact her with any questions.

Related Documents:

External Letter Request Template

Redacted Letters in the T&P Process

T&P Checklist 

UTA Peer and Aspirant List

Schedule

The elements that go into the Tenure and Promotion dossier are available in Watermark/Digital Measures. You can run a sample report and look at how your data looks and check that you have entered all the material needed. Here are the categories of information:

For details governing the promotion and tenure process and the submitted materials, please refer to the Handbook of Operating Procedures AA-FPT-PO-01.

The electronic dossier submitted by each candidate will be generated in Watermark/Digital Measures. Candidates will enter their data and their statements, which will be pulled into the T and P report. Other elements will be added during the flow process by the department.

Here are the contents of the report and additional elements added during the flow process:

  1. Cover sheet and front matter.
    The name of the candidate, department name, college/school name, present rank, years in rank, proposed action, and the signatures of the candidate, department chair (if appropriate), and dean.
  2. Summary statements addressing teaching, scholarship and service as well as overall recommendation from:
    1. The department Promotion and Tenure Committee (if applicable).
    2. The department chair (if applicable).
    3. The college/school Promotion and Tenure Committee.
    4. The dean.
  3. Previous annual reviews since appointment (or last promotion) at UT Arlington.
  4. Information on teaching.
    1. Candidate's statement on teaching.
    2. Summary of all courses taught and semester they were taught.
    3. Description of what courses were developed or significantly revamped by candidate.
    4. List of all students individually supervised at all levels (undergraduate, master's, Ph.D.).
    5. All advising activities.
    6. Description of innovative teaching methods used.
    7. Summaries of required teaching evaluations and a copy of the Teaching Evaluation Instrument.
    8. Other supporting materials such as peer evaluations of teaching, course syllabi, exams, actual course evaluations, and other materials may also be submitted to establish the case for effective teaching. (Note: All student evaluations of teaching from all tenure-earning years are to be provided as supporting materials).
  5. Information on scholarship.
    1. Candidate's statement on scholarship.
    2. Cumulative record of scholarship.
  6. Information on service.
    1. Candidate's statement on service.
    2. Cumulative record of service.
  7. Letters from external evaluators (see HOP AA-FPT-PO-01 Section F).
    The dossier must include a minimum of six (6) outside review letters. The dossier must provide the number of external letters received that came from individuals suggested by the candidate, and the number of letters received that were from individuals suggested by the Department/School P/T Chair. Do not identify the origin of each individual letter. All letters received must be included in the dossier. Please see HOP Section 6-306B for details concerning reviewer qualifications. A sample of the letters sent to the reviewers should be included and the chair of the Department/School P/T Committee shall prepare a summary of the results of the outside review process.
  8. Faculty member's curriculum vitae.
  9. Department or school criteria for promotion and tenure.
  10. List of materials forwarded in publications file.
    Materials such as book contracts, letters of acceptance from editors of journals and so forth.
  11. If needed, additional supporting materials can be provided by the faculty member and uploaded into T and P flow once it is open in September. Create a table of contents for the supplementary materials so that you may refer to them in your statement and reviewers can find them.
    These materials may include notes from students, letters of appreciation from community organizations, and so forth. Only one copy of the supporting materials should be submitted.

University of Texas at Arlington

Policy Statement on Tenure Clock due to Covid-19 

Background

UT System Board of Regents' Rules and Regulations 31007, Sec. 5.1(b)(4) delegates the authority to the provost (chief academic officer) to make the decision to grant a one-year extension of the tenure clock. RR 31007 addresses extension requests that are due to a faculty member's personal circumstances. In those cases, RR 31007 allows for two one-year extensions.


One-Year Additional Extension for Faculty Starting in AY 2019-2020, AY 2020-2021, and AY 2021-2022

In the face of extraordinary circumstances related to the COVID-19 pandemic where actions of the university curtail the research, teaching, and service of faculty, to alleviate the stress that pre-tenure faculty may experience, the UT System authorizes a one-year extension of the tenure clock at all eight academic institutions. This has been done and tenure track faculty starting fall 2019 and fall 2020 or have had previously a year added one to their tenure clock to use or not as they see fit. The University of Texas System has amended that extension. The new extension covers all pre-tenure faculty hired on or before May 31, 2022.

 

Policy Statement

Covid-19 Extension to Tenure Time Clock Calendar Calculation Aid

 

Assistant to Associate

For assistant to associate: It's $6,000 or 7% of salary, whichever is higher.