Tuition and Fee Refund Appeals

• There are significant academic and financial consequences that may result when a tuition refund appeal is granted. If you have financial aid for the semester you are appealing, you may have to return the financial aid received in full if you are approved.

Appropriate supporting documentation includes but is not limited to:

• Medical –
  • Physician’s letter or medical statement on official letterhead verifying illness, injury, or medical condition (including expected impact on studies/work).
  • Hospital discharge papers or after-care instructions showing treatment and recovery period.
  • Documentation of surgery or scheduled medical procedures.
  • Emergency room or urgent care visit records.
• Death in the family –
  • A death certificate or an obituary from the newspaper must be provided. Pamphlets from the funeral will not be accepted. The death must be from your immediate family.
• Family- Childcare, elder care, or significant other, and other major personal circumstances. 
  • Documentation from a licensed daycare or childcare provider (e.g., letter confirming closure, loss of placement, or increased costs).
  • Proof of school/daycare schedule changes (school district notice, daycare operating hours, aftercare cancellation, etc.).
  • Court or legal documents regarding custody, visitation, or guardianship impacting childcare responsibilities.
  • Documentation from a home health agency or assisted living facility
• Financial Hardship-
  • Past-due bills or notices (utilities, rent, mortgage, tuition, medical, etc.
  • Eviction or foreclosure notices from a landlord, property manager, or bank.
  • Bank statements showing low balances, overdraft fees, or insufficient funds.
  • Pay stubs reflecting reduced hours, furlough, or a significant decrease in income.
  • Termination or layoff letter from employer, or proof of unemployment benefits.
  • Collection notices from creditors or agencies.
  • Court orders or garnishment notices affecting disposable income
• Employment Issues- 
  • Termination or layoff letter from employer.
  • Employer verification of reduced hours or furlough (letter, email on company letterhead, or HR documentation).
  • Most recent pay stubs showing a significant decrease in wages or hours.
  • Proof of unemployment benefits (approval letter, benefits statement).
  • Employer relocation letter (on company letterhead) stating the employee is being transferred to a new work location.
• University Error-
  • A memo on UT Arlington letterhead, issued by an administrator at the chair level or higher, is required. The memo must describe the circumstances and explicitly identify the University error.

We cannot accept a student's written statement, or a statement written by family member on the student's behalf. 

If documentation is not in English, it will not be accepted. If you are providing copies, they must be translated.

• If you are appealing for medical reasons and you have been granted a refund for a prior semester based on the documentation provided, then your request will not be considered for a second semester. Medical refunds are given on a one-time basis.
• Appealing fees (departmental, library, etc.) is out of the appeal committee’s purview and your request will not be reviewed.
• Charges for all other university services such as housing, meal plans, and parking are not included in this appeal. You should contact the appropriate university office for questions regarding these charges.
• If you are appealing due to work-related issues or failure to receive expected funding such as loans, Veterans Affairs funding, sponsorships, etc., your request will not be considered.
• Appealing grades received is out of the appeal committee’s purview. Please speak with the appropriate department or refer to the Undergraduate Catalog regarding grade appeals or grievances.
• Tuition refund appeals are for all courses taken within a term, not for individual courses. If any student submits an appeal for one class only, you should contact your academic department.
• The Spring term includes Winter Intersession, 5-Week, 8-Week sessions, and the Spring Regular session as a whole.
• The Summer term includes Summer Intersession, Summer I, Summer II, Summer 11 weeks, and Summer 14 weeks as a whole.
• The Fall term includes the 5-Week, 8-Week sessions, and the Fall Regular session as a whole.
• Students participating in the Accelerated Online Nursing Program must appeal for all courses that start on the same date.

   

On the form below, you will be asked to acknowledge that you understand the following:

• If a tuition refund appeal is granted, all academic coursework for that term will be removed from my record regardless of the grades I received in the courses.
• The University is only able to approve one tuition refund appeal during my entire academic career at UT Arlington. This includes all voluntary and involuntary separations. In particular, if the event is related to a medical condition, then it is my responsibility to make an informed decision, which may require consultation with a physician and my academic advisor, prior to enrolling in future coursework since an appeal is granted on a one-time basis for a given medical condition. While I will not be granted a second tuition and fee refund, I may have the opportunity to withdraw from coursework with a grade of W or Q in future semesters, assuming I meet all appropriate deadlines and regulations related to withdrawal.
• If I received financial aid including scholarships, grants, or loans for the semester a tuition refund appeal is approved, all of the financial aid I received for that term will be returned to the original source of the funds and I may be required to repay any refund I received from Student Accounts of financial aid that exceeded my direct university charges. Repayment must be made within 45 days of the appeal being granted.

Tuition & Fee Refund Appeal form