Update to ProCard Procedure
The Division of Business Affairs and the Office of Disbursements has updated Procedure BF-PGC-PR-12 - Purchasing Card (ProCard) Program Procedure to reflect the Concur processing requirements
It is highly encouraged that you review the entire procedure for all the updates to Concur. Below is a summary by section of the most impactful changes.
Section | Summary of impactful changes |
---|---|
IV F 3 - Missing Receipt | Replaced the Missing Receipt Form with Concur Missing Receipt Declaration. |
IV G 1 I - Purchase of Food and/or Refreshments | Catering for University Sponsored events for on or off campus events only. Expenses for entertainment as defined by Procedure BF-PGS-PR2 are not allowed. Added proper Concur Expense Type. Removed Official Occasion Expense form since it is part of the expense type. |
IV G 2 c - Disallowed Purchases | Added prohibition for Class 3B and Class for lasers and their parts. |
IV J 2 - Reconciliation Using ProCard Transaction Log | Removed reconciler and reviewer signature requirement as it is documented on the Concur Statement Report. Only Cardholder signature is required on the ProCard Transaction log as other are obtained electronically in Concur. Retired DF-BF-PGC-F7 Attestation form since it is now part of the Concur Submission. |
IV J 3- Reconciliation Using Concur Certification | Concur load will serve as the log and the Concur submission serves as the signature to the attestation. |
IV O 1 - Minimal Activity | Updated 24 transactions to 15 per calendar year as the transaction requirement for minimal use. |
Website, training and other content is in the process of being updated.
If you have questions, please contact paymentcard@uta.edu.