Rental Car Direct Bill Credit Card Pilot

Monday, May 19, 2025 • Travel & Expense : Media Contact

Beginning 5/19/2025, The Office of Disbursements will replace the current UTShare direct bill process with a pilot program that will centrally bill credit cards used in rentals from Hertz. If successful, we will use this process for Enterprise/National and Avis/Budget.

The pilot program will follow these steps:

  1. A rental car is booked from Hertz with Collegiate Travel Planners (CTP), Anthony Travel LLC (ATI) or Concur.
  2. The rental car expenses are charged to a credit card.
  3. The credit card charges are applied to the traveler’s Concur profile. (These charges should be processed like the airfare on an expense report).
  4. The rental reservation is made.
  5. A reservation transaction is imported to the traveler’s profile.
  6. After the rental is complete, expenses will be charged to the card.
  7. The transaction is posted to Concur days later.
  8. After posting, the transaction and reservation can be combined for processing on an expense report.

Gold Account points cannot be earned using this direct bill process. If a traveler wants to earn these points, they should contact CTP or ATI directly using CDP number 2104580. The rental must be paid out of pocket and reimbursed to the traveler on an expense report.

Travelers may also reserve the reservation using Hertz.com and using CDP number 2104580.

Contact Information:

CTP

  • 1-866-366-1142 (Monday-Friday 8AM-5PM CST)
  • 1-800-441-6512 (After hours; additional fees apply)
  • Email: [email protected]

ATI

  • 1-800-684-2044 (Monday- Friday 8AM-5:30PM CST)
  • 1-800-342-9008 (VIT Code 4RRG; after hours)
  • Email: [email protected]

If you have questions, please reach out to [email protected].