Upcoming FY 24-25 Financial Deadlines
The following deadlines have been established for FY 24-25. We appreciate your efforts to ensure that the University’s financial position is accurately stated as of August 31, 2025.
Tuesday, Aug 19 is the deadline to process and approve AP Purchase Order Vouchers to be included in the check run dated Friday, Aug 29.
Wednesday, Aug 20 is the deadline to submit eForms for the Sep 2 monthly payroll.
Friday, Aug 22 is the deadline to process and approve AP non-PO Vouchers to be included in the final AP check run dated Friday, Aug 29. If you have an emergency payment situation after Aug 29, please call ext. 22194.
Friday, Aug 29 is the deadline to submit eForms for the Sep 8 semi-monthly payroll.
Wednesday, Sep 3, 10:00 am, is the deadline to submit payroll vouchers for the Sep 8 semi-monthly payroll.
August will be closed on Tuesday, Sep 9. FY 24-25 will be closed on Tuesday, Sep 30.
Please take a moment to review the list of upcoming deadlines. Click here to download a PDF of the upcoming deadlines.
If you have any questions regarding the deadlines, please feel free to contact:
Document / Voucher and Contact Department Information
| Document / Voucher | Contact Department | Contact Phone No. |
|---|---|---|
| Accounting Corrections (includes Easy Correct from SAHARA) | Accounting Services | 22417 |
| Budget Transfers | Budgets (Budget Resource) | Resource Direct # |
| Cash Receipts | Accounting Services | 20208 |
| Change Position Funding - eForms | Budgets (Budget Resource) | Resource Direct# |
| Expense Reports | Disbursements | 22194 |
| Hourly Payroll | Payroll Services | 25426 |
| HR eForms | Human Resources | 25554 |
| Interdepartmental Transfers | Accounting Services | 22318 |
| Payment Vouchers | Disbursements | 22194 |
| Payroll Corrections | Payroll Services | 25426 |
| Petty Cash | Accounting Services | 29781 |
| Pro-Card Statements | Payment Card Services | 22194 |
| Requisition / Purchase Order | Procurement | 22194 |
| Travel Authorizations | Disbursements | 22194 |
Deadline for Document/Voucher Type
| Date | Deadline | Document/Voucher Type |
|---|---|---|
| Fri, Jul 18 | Last day to submit Requisitions totaling >$15,000 for FY 24-25 | Requisition/Purchase Order |
| Fri, Jul 25 | Deadline to clear deficit cost center balances for FY25 | Deficit Balances |
| Tue, Aug 5 | ProCard transactions from 8/4/25 – 9/3/2025 begin loading in Concur for reconciliation. Transactions should be reconciled daily as they load to Concur in order to meet the deadline on Sep 11. | ProCard |
| Fri, Aug 15 | Last day to submit Requisitions totaling <$15,000 and Mav eShop orders for FY 24-25 | Requisition /Purchase Order/Mav eShop |
| Tue, Aug 19 | Last day to process and submit Purchase Order vouchers to be included in the AP check run dated Fri Aug 29 | PO Payment Vouchers |
| Tue, Aug 19 | Last day to create Travel Requests. All TR’s must have a valid budget and be in “Approved” status by 5 pm to be included in FY 24-25 budget. TR’s not in “Approved” status by 5 pm will be recorded to FY 25-26 budget. |
Travel Requests (TR) |
| Tue, Aug 19 | Last day for fully approved Expense Reports to be included in the final check run dated Fri Aug 29 and included in FY 24-25 budget. ER’s not in “Approved” status by 5 pm will be recorded to FY 25-26 budget. |
Expense Reports (ER) |
| Wed, Aug 20 | eForms must be fully approved for position funding changes to be included on Aug 31st payroll, check date Sep 2. | Change Position Funding |
| Wed, Aug 20 | eForms must be fully approved to be included in Sep 2 monthly check date. Forms must be received by HR by 5 pm. | eForms for Monthly Payroll |
| Thu, Aug 21 | Payroll Vouchers due to Payroll Services by 10 am for Sep 2 check date. | Payroll Vouchers for Monthly Payroll |
| Fri, Aug 22 | Last day to process and submit non-PO vouchers to be included in final AP check run dated Fri Aug 29 and included in FY 24-25 budget. Non-PO vouchers not in “Approved” status by 5 pm will be recorded to FY 25-26 budget. |
Non-Purchase Order Vouchers |
| Tue, Aug 22 | Deadline to submit Budget Transfers for FY25. | Budget Transfers |
| Fri, Aug 29 | Final AP Check run FY 24-25. | Final AP Check Run |
| Fri, Aug 29 | eForms must be full approved to be included in Sep 8 semi-monthly check date. Forms must be received by HR by 5 pm. | eForms for Semi-monthly Payroll |
| Fri, Aug 29 | Documents and approvals due by 5 pm. | Cash Receipts Petty Cash |
| Fri, Aug 29 | Estimated ending balances for FY25 posted to cost centers in FY26 (if applicable). | Carry Forwards |
| Tue,Sep 2 | FY2026 budget available in UT Share. | FY2026 Budget |
| Wed, Sep 3 | Payroll vouchers due to Payroll Services by 10 am for the Aug 31 semi-monthly, check date Sep 8. | Hourly Payroll |
| Thur, Sep 4 | Last day to submit correction requests to be included in FY 24-25. Request and supporting documentation due to Accounting Services by 5 pm. | Accounting Corrections (Includes Easy Correct from SAHARA) |
| Fri, Sep 5 | Last day to process and submit vouchers and journals with FY 24-25 service dates to be included in FY 24-25. Supporting documentation due by 5 pm. | Interdepartmental Transfers Payment Vouchers Expense Reports |
| Fri, Sep 5 | eForms for prior year funding changes must be fully approved by 5pm to be included in FY 24-25. | Change Position Funding |
| Mon, Sep 8 | Final ProCard transactions are loaded and statements are available for submission for approval in Concur. | ProCard |
| Tue, Sep 9 | Close August. | Month-end Close |
| Thur, Sep 11 | Last day to reconcile ProCard transactions from 8/4/25 – 9/3/25. Due by 5pm. | ProCard |
| Mon, Sep 15 | All budget errors on ProCard vouchers must be addressed and cleared. | ProCard |
| Fri, Sep 26 | Revised estimated ending balances for FY25 posted to cost centers in FY26 after Aug close (if applicable). | Carry Forwards |
| Tue, Oct 30 | Close FY 24-25 (Period 998). | Year-end Close |
| Fri, Oct 17 | Final ending balances for FY25 posted to cost centers in FY26 after period 998 close (if applicable). | Carry Forwards |